Do you struggle to find time for reflection and to work undisturbed? This week's episode of Done! is about letting Outlook schedule your focus time automatically. Here, you'll find the step-by-step instructions about how to start a focus plan in Viva Insights. How have you used the focus plan feature in Viva Insights? Perhaps you have found an unco…

If you are more selective about which meetings you attend, and your colleagues do the same to create more room in their calendars, will you ever be able to schedule a meeting with all the key participants again? In this week’s episode of Done! - No. 626 - you will discover how it’s still possible to find a suitable meeting time with colleagues who …

As AI becomes a frequently used tool, you develop very good prompts that you want to use often. However, it’s cumbersome to formulate them again and again! This week’s episode of Done! - No. 625 - is about how you can save AI prompts. Do you save your prompts differently? How? Please write to me and let me know! Here's how an AI can reveal what you…

Wouldn’t it be nice if an AI could work for you in the background without you having to ask for help all the time? Now, it’s possible. Today, Done! is about how you can use ChatGPT’s new Tasks feature. What have you used ChatGPT Tasks for? Let me know! I’m eager to find more ways to get more done with less effort, so I’d love to hear your tips. Ema…

Do you find it hard to find a good way to reward yourself when trying to establish new habits? This week's episode of Done! - No. 623 - is about a different kind of reward you can try. Do you usually reward yourself in this way? Where do you prefer to move? What is the "highest level"? Please write to me and tell me. I am curious to hear. Do you kn…

Do you never get to the end of your to-do list? There’s actually a way for you to do that every day. The first episode of Done! for 2025 is about a shorter kind of list. What difference has your "minimum list" (or whatever you call it) made for you? Please write to me and tell me. I'm curious! Here's how to feel better by planning during your commu…

The day never goes as planned, does it? This year's final episode of Done! explores why having a plan is still worthwhile. Do you usually make a plan while competing with everything spontaneously popping up? How do you typically go about it? Tell me! Here's how I set up an automated podcast with AI from the newsletters I don't have time to read. Th…

Do you want to avoid dealing with urgent firefighting situations while on vacation? Then, this week's episode of Done! is for you. Because, today, I’ll share how a simple extra line can help you leave work behind more easily when you're on leave. Do you do this, too? Or do you do something completely different? Please write to me and tell me. In fa…

Do you feel you still have far to go regarding your structure at work? Does it feel somewhat overwhelming? In this week’s episode of Done!, you will learn how quickly you need to improve your structure. What do you want to do better today than yesterday? It can be extensive and revolutionary or small and refining. Tell me! I want to be inspired to …

Do you have a habit of doodling during meetings? Do you think you shouldn't do it? Think again. In this 618th episode of Done!, you will learn of the surprising benefits of doodling. Here's the study I mention in the episode. Do you find that you concentrate better when you doodle? Or do you do something else to maintain your concentration? Please …

Have you ever declined a meeting invitation because you were busy, only to find out later that the scheduled meeting was moved, and you could have attended after all? In this week’s episode of Done! - No. 617 - you will learn how to avoid missing meetings you would have wanted to attend. Do you have other ways of remembering things you regretted sa…

When times are bright, work feels easier, but when things get tougher, what can you do to make it easier on yourself? In this week's Done! No. 616, you will learn what you can do with your structure when the economic winds turn cold. What extra structure tricks do you use to help you get through tough times? Write to me and let me know. I also want…

Have you tried using Google Tasks but found it lacks the necessary functionality? In this 615:th episode of Done!, you will learn what you can do to enjoy using Google Tasks more. You will find the two extensions at: Tasksboard To Do for Google Tasks Have you found any other ways to improve Google Tasks? Please write to me and let me know. I am cur…

Do you really need to spend time typing up what you've scribbled on a phone note during a conversation? No! In this week's episode of Done! - No. 614 - we let an AI read your scribbles, so you don't have to. Here's the note I let the AI interpret. And, here's the result from the AI: Course Schedule: • 09:00 - Start • 10:15 - 10:35 - Break/Coffee • …

It was a good meeting, but did you really discuss everything? In this week’s episode of Done! you will learn about a way to use AI to make your meetings even better. Have you done like me and asked the AI what you missed? How did it go? Did you get ideas for what you can improve? Write to me and tell me about your experiences. Together, we will fin…

Should you really anticipate losses in advance? Isn't it better to do your job and hope for the best? This week’s episode of Done! - No. 612 - is about a method for improving your situation through pessimism. Have you done a premortem exercise like this in any context? How did it go and what was the effect for you? Please write to me and tell me. I…

Have you ever wondered which file is the right one among all in a folder? You won’t have to do that much longer—as long as you’re working in Microsoft 365. In this week's episode of Done! - No. 611 - I share a brand-new feature in OneDrive that I think you should try. Here is where you will find Copilot's "Compare files" function in OneDrive: Have …

Do you ever procrastinate? It may depend on how you value rewards that are far in the future. This week’s episode of Done! - No. 610 - is about a new study whose results can help you stress less close to a deadline. Read the article in Nature about the study mentioned. Give me an example of a good first step to take on a task you have been postponi…

Do you respond to work emails when you are actually off? It certainly can take a toll. In this week's episode of Done! - No. 609 - you will learn what you might face if you communicate about work while you are off - according to an interesting American study. In the episode, I also mention a study by Patrick and Hagtvedt. And, I recommend you to fo…

Do you work more on weekends and evenings than you want to? If so, you need to make your free time more robust. In this week's episode of Done! - No. 608 - you will learn a trick to improve your balance between work and leisure. How do you make sure work doesn't take up too much space? Please write to me and tell me. I'm curious to hear what smart …

You are invited to a meeting but would rather not attend. How can you smoothly escape it? In episode No. 607 of Done!, you will learn three ideas on how to avoid the worst meetings. Here's what Naval Ravikant has to say about meetings, emails and texts. What tricks do you have for declining meetings that you believe would be a waste of time? Write …

Being interrupted at work happens to everyone, but what kind of distractions harm you most? In this week’s episode of Done!, you will learn about a recent study whose results help you suffer less from interruptions. Here, you'll find the study I mention in the episode. How do you prefer to receive help questions from your colleagues? I would love t…

So, you want this autumn to be less stressful than last year’s? But how do you accomplish that? In episode No. 605 of Done!, I share ten possible steps toward a better structure to choose from. Did you take up my challenge and picked one step from the list and did it? What did you decide on? Please tell me! Hearing about what others are improving i…

You are back at work after a well-deserved vacation, feeling relaxed. But how do you get back into the swing of things? In this autumn's first episode of "Done!", I'll share four steps you can take to get the best possible start to the new season! How do you get going when you've been on vacation and feel sluggish? Please write and let me know; all…

An AI that listens to everything you talk about in the meeting. Do you want that? The final episode of this season's Done! is about a way to both get help from an AI with meeting notes and have control over what data you share with it. Have you used Copilot in OneNote for something other than this? Tell me about it in an email. Few things excite me…

OneNote is a great tool for meeting notes, but how do you write them in the best way structure-wise? In this Done! episode No. 602, you will learn how to write the notes quicker and more efficiently. Have you done something different to make taking meeting notes in OneNote easier? Tell me! I am a diligent collector of simplifying structural tips, a…

Getting to another location to attend a meeting takes time, but is that reflected in your calendar? In this week’s episode of Done! - No. 601 - you will learn why you should book travel time in your calendar and how to do it. Do you book travel time in your calendar? If so, how? Please write to me and tell me. Since a reader asked me about this las…

When your colleagues work remotely irregularly, how could you possibly find a time when all of you can meet physically at the office? In the 600th (!) episode of Done!, you will learn two ways to indicate where you and your colleagues plan to work in the future. I assume, however, that there are more clever solutions to this problem, so email me an…

Have you ever tried an idea about how to work smarter, but then you fell off the wagon? Episode No. 599 of Done! is about a trick to get better workways to stick. What tricks do you have for turning new ideas into natural parts of your daily work? Do you do it differently than what I have suggested here? Please write to me and tell me. I am curious…

Have you ever forgotten something you promised in a meeting to do until next meeting? In today’s 598th episode of Done!, you will learn about a habit that will protect you from things you promise during meetings falling through the cracks. What does your post-meeting fork look like? Write to me and let me know. I always welcome tips and examples of…

You want to improve the structure in your work, but where to begin? In this week’s Done! No. 597, I’ll share three things you can start with today. What structure idea do you want to try out when you’ve created some space? Write to me and tell me. Not only is it interesting for me to hear, but I might also be able to give you an extra tip that will…

How should you best use OneNote, Planner, and To-Do? In this week's episode of Done!, I explain what you should use these three popular tools for - and not. Of the mentioned apps, Planner is used the least by the people I help. Therefore, if you do, I’m curious to hear how you use it. Please write to me and tell me. I'm happy to listen. Do you have…

How will you find time to read all the interesting newsletters you receive? In this week's episode of Done!, you'll learn how to use AI to create a podcast from content you don't have time to read. Have you created another text-to-speech solution that helps you in your daily life? Write to me and tell me about it, because I want to get even more id…

How can you avoid getting overwhelmed by all the various communication channels you use? This episode of Done! is about a way to manage communications effectively without burning out. If you have a similar round as mine, how do you concretely work your way through it? Please write to me and describe how you do it. I am interested in hearing what wo…

Why print out something you need to read when you can read it on the screen? Well, there’s a good reason to do that. Today’s episode of Done! - No. 593 - is about a study about the benefits of printing reading material even in this digital day and age. The two studies I mention are: Reading on a smartphone affects sigh generation, brain activity, a…

What can you do structure-wise when some major, life-changing disruption happens? This week’s episode of Done! - No. 592 - is about four rules to hold on to that help you get through tough times more easily. Do you have any other guidelines that you find helpful when faced with a major Event? Please write to me and tell me. I may not see everything…

What if you need to use similar but not the same sets of folders again and again? This week’s episode of Done! - No. 591 - is about an easy trick to create a folder structure quickly. What templates have you created that you have found particularly useful? Please write to me and tell me. Right now, I'm especially interested in simplifying through r…

When you document all the decisions you make while collaborating through email, chat and meetings, how do you make sure every colleague notices what you agreed on in a random quick phone call? Today's episode of Done! - No. 590 - is about what you can do to avoid a certain kind of misunderstanding that might result in conflict. Have you solved this…

How can you quickly get into "focus mode" when you have important tasks to get done? Done! episode No. 589 is about a Windows app that recently got a new feature for easier concentration. Have you tried the Clock app? If so, what do you think about it? Have you found a way to use it that works particularly well for you? Please write to me and let m…

You want to find emails you look for immediately. But how? This week's episode of Done! is about an email app feature that far too few use. Do you use the "saved search" feature for your emails? What type of emails do you use it for? Please let me know, as I want to get inspiration for refining my own structure even more! Here's how to set reasonab…

Have you missed something important in a fast-paced chat flow? This week’s episode of Done! - No. 587 - is about the three kinds of chat messages that you need to look out for when the chat is hectic. How do you balance having free, lively chats and more formalized channels with the same people? How do you keep them separate? And how do you handle …

Do you have tasks that you tend to postpone more than others? This week’s episode of Done! - No. 586 - is about a trick that will help you get going on those tasks by turning a weakness into a beneficial strength. Do you have a completely different way of getting slow tasks done? Please let me know! Your email is warmly welcomed. As you know, I am …

Do you really have to use a timer to keep track of time when you do your ”Pomodoros”? Today’s episode of Done! - No. 585 - is about an unconventional way to remind yourself to take breaks regularly. What Pomodoro playlist do you use? Do you even have one on Spotify? Email me a link, and I'll try it out, too. Maybe I'll discover new concentration mu…

Do you think of work when you are free - even if you don’t want to? This week, episode No. 584 of Done! is about how to feel more free when you actually are free. What tricks do you have for delivering just enough? Please write to me and tell me. We ambitious people often fall into this trap, and every trick that helps us avoid it is very welcome. …

If you have promised to meet someone at a particular hour and then mistakenly book another meeting at the very same hour, you know how uncomfortable that is. In today's episode of Done! - No. 583 - you will learn a trick that helps you avoid having to experience that again. How do you make sure you find everything you talked to someone about on a p…

How can you copy a paragraph from paper and turn it into editable text on your computer without typing it manually? In episode No. 582 of Done!, I share two easily accessible apps that are both excellent at OCR. Do you use any other OCR app that works fantastically well? Please write to me and let me know! Check out my guide on how to handle an ove…

Welcome to a new year and the first episode of Done! for the season (and the 581:st since the start)! Today, Done! is about a new feature in Outlook that I think everyone should try. In the episode, I mention that you can create your own meeting time poll in Google Forms and Doodle. And, of course, the scheduling poll feature in Outlook that the ep…

How do you make the most of your meetings? This year’s last episode of Done! is about a way to make your meetings more productive. Where do you usually place the most critical points of the meeting in the agenda and why? Tell me. I’m all ears! Want to know how to get rid of small tasks you tend to put off? These episodes are also available as a wee…

When you lack motivation and you feel somewhat slow - what can you do? This week’s episode of Done! - No. 579 - is about something seemingly trivial but valuable that will do the trick. How do you keep (or raise) your mood when you feel so unmotivated that the job is slow? Please write to me at [email protected] and tell me. Hearing about your e…

A strict structure - doesn't that stop you from being creative? On the contrary. This week's episode of Done! is about how structure can actually free up your creativity. What in your structure helps you be creative the most? Please write to me and let me know. I'm interested in these aspects too of how we work as smoothly as possible, so I look fo…